Mar 6, 2023
Now more than ever people need to take charge of their health. Come join an organization that is making a difference, a difference in so many lives. WildHeart Wellness offers years of experience in nutritional and holistic diagnosis to recommend solutions that help you live in better health, vitality & joy!
We take into account your lifestyle, diet, environment, and even DNA to recommend a tailor-made solution for you.
Come join a Team that is making a difference in so many lives!
The Functional Medicine Nurse will need to have a strong background in holistic and functional medicine experience. This person will also need to have Functional medicine treatment knowledge of lifestyle and nutrition changes as well as knowledge of administrative of supplement therapies.
The Functional Medicine Nurse will be responsible for review of practitioner’s action plan with client after phone meetings, zoom meetings, or in-person.
The Functional Medicine Nurse will be responsible for scheduling and maintaining the client schedule for the organization.
The Functional Medicine Nurse will be responsible for documentation of client charts (Physical and electronically); scanning and maintaining paperwork in the electronic record system.
Essential Responsibilities
- Maintain appearance of office attire including always wearing hair up, and proper clothing for office duties.
- Make sure clients, staff, and community members always feel comfortable, and is enjoying the interaction in a social welcoming manner.
Functional Medicine Nurse Responsibilities:
- All in-house or remote correspondence with clients relating to their treatment/healing journey with our office.
- Performing and monitoring the following:
- Laser Therapy
- Neurofeedback
- Contour
- Max Pulse
- IN Body
- Prepping patient charts including all physical charts for all clients, proper paperwork and completion of tests and records update; as well as Ann’s (owner) upcoming appointments, after appointment orders.
- Responsible for all lab draws including:
- Ordering
- Communication with clients
- Drawing blood
- Specimen collection
- Processing & packaging specimens
- Responsible for all injections that are done in-house or educate clients for home injections.
- Responsible for infusions including ordering and mixing of solutions, starting, and discontinuing of peripheral lines, monitoring infusions, and documentation.
- Client support including routine check-ins and updates to support each client’s healing journey.
- Perform other duties as assigned.
Administrative Responsibilities:
- Use bookkeeping software – QuickBooks to invoice clients for tests, medical procedures, and supplement orders.
- Use of Appointment Core
- Use of Infusion Soft Accounts
- Client Liaison which includes:
- Answering/initiating phone calls and emails throughout the day
- Responsible for all correspondence in the info@wildheartwellness.com email used for general client intake and information, assigning, and coordinating tasks to other staff if needed.
- Responsible for all correspondence in the nursing@wildheartwellness.com email used for all tests and schedules.
- Responsible for notes and proper documentation of all medical tests performed.
- Responsible for all medical records including scanning paperwork continuously updating, downloading tests, labs, etc. and then uploading to corresponding medical record charts (physical charts and electronic charts).
- Responsible for maintenance of electronic record system site including creating and monitoring assessments and trackers as well as resources that are assigned to each client.
- Creating resource information and updates.
- Responsible for ordering/stocking all medical tests (for both sides of the organization) and supplies. Some specific medical tests are as follows:
- Vibrant
- GDX – Use Genova or Doctors Data or similar
- Dutch
- BiomeFX
- Evexia
- 23 and me
- Responsible for scheduling appointments and changes of schedule, client demographics, test, therapies, coordinating all treatments in Setmore system, email reminders, etc.
- Responsible for creating resources pages, ads, flyers, and community outreach.
- Responsible for Ann’s (owner) calendar including scheduling company consults for Ann to review tests, online programs, etc.
- Responsible for creation and communication of all zoom appointments for Ann (owner).
- Responsible for maintaining nursing licenses, certificates, etc.
- Responsible for update and maintain bloodborne pathogen plan and educate all staff per requirements.
- May need to cover for supplement room, when needed.
- Perform other duties as assigned.
Responsibilities in Team Meetings:
- Generate creative and inspiring ideas/plans to share with the team.
- Attend weekly “huddles” (exceptions need to be approved by owner).
- Analyze food desires and consumption.
- Promote positive and enthusiastic communication with the team.
Required Personal Attributes:
- Excellent verbal and written communication skills.
- Excellent interpersonal, negotiation, and conflict resolution skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Excellent detail with numbers, names, specific genetic and research tasks.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to act with integrity, professionalism, and confidentiality.
- Thorough knowledge of HIPPA-related laws and regulations.
Position Requirements:
- Certified Nurse as an LPN or RN.
- Functional or integrative medicine one (1) year minimum required. Willing to learn more functional medicine skills on site and via online classes.
- Strong background in holistic & functional medicine.
- Background in administration of infusions including IV injections and IV fluid.
- Willing to learn new medical equipment, software systems, etc.
- Willing to get Neurofeedback training certificate to use equipment.
- Must have a valid driver’s license.
- Proficient with Microsoft Office products, iPad, and Outlook (calendar, email, one-drive, etc.).
- Complete support of and willing adherence to WildHeart Wellness’ mission, vision, and core values. Applicant must hold these standards as his/her own.
Location will be: 1135 Georgetown Road, Suite 110, Christiana, PA 17509
Download Application Here All qualified individuals may submit a completed application and letter of interest to: E-mail HR Team
Mark A. Griffin | Blog, Now Recruiting For
Feb 23, 2022
This position maintains and orders medical supplies and supplements by developing and maintaining the inventory ordering schedule, tracking deliveries, monitoring reports, and more. Our goal for this position is to have someone who is passionate about what they do and is always looking for new ways to be a leader so that the business grows to its best potential.
Essential Responsibilities
- Maintain and order medical supplies and supplements.
- Developing and maintaining the inventory ordering schedule.
- Tracking of deliveries of medical supplies and supplements.
- Manages disposal of inventory.
- Developing and maintaining supplement buying program based on vendor sales and volume discounts and reports from the owner.
- Monitoring growth and development reports on supplements.
- Sending supplements to be mailed to clients, including but not limited to:
- Setting up invoices to clients
- Checking the correct client shipping address
- Checking each supplement packed for accuracy (3xs)
- Tracking packages delivered to clients
- Perform other duties as assigned.
Required Skills & Qualifications
- Excellent verbal and written communication skills.
- Excellent interpersonal, negotiation, and conflict resolution skills.
- Excellent organizational skills and attention to detail.
- Strong data entry skills.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks and delegate them when appropriate.
- Ability to act with integrity, professionalism, and confidentiality.
- Thorough knowledge of HIPPA-related laws and regulations.
- High School diploma, or GED equivalent.
- Proficient with Microsoft Office products including Access, Video Conference Systems, and Outlook (calendar, email, one-drive, etc.).
- Complete support of and willing adherence to the WildHeart Wellness’ mission, vision, and core values. Applicant must hold these standards as his/her own.
- Ability to read, analyze, and interpret technical procedures, financial reports, or governmental regulations. Ability to write reports, business correspondence, and standard operating procedures. Ability to effectively present information and respond to questions from groups of managers, customers, and the general public.
- Ability to calculate figures and amounts such as discounts, interest, proportions, percentages. Ability to apply concepts of basic math.
Acknowledgment
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned.
Location will be: 1135 Georgetown Road, Suite 110, Christiana, PA 17509
Download Application Here All qualified individuals may submit a completed application and letter of interest to: E-mail HR Team
Mark A. Griffin | Blog, Now Recruiting For
May 21, 2021
Now more than ever people need to take charge of their health. Come join an organization that is making a difference, a difference in so many lives. DNA of Hope offers years of experience in nutritional and functional medicine. We help recommend solutions that help you live in better health, vitality & joy. We take into account your lifestyle, diet, environment, and even DNA to recommend a tailor-made solution for you.
The Bookkeeper is to oversee the company’s financial data and compliance by maintaining accurate books on accounts payable and receivable, payroll, and daily financial entries and reconciliations. Perform daily accounting tasks such as monthly financial reporting, general ledger entries, to record payments and adjustments.
Some Essential Responsibilities:
- Maintains records of financial transactions by establishing accounts; posting transactions; ensure legal requirements compliance.
- Inventory management by creating systematic approach to ordering, storing and maintaining products.
- Maintains subsidiary accounts by verifying, allocating, and posting transactions.
- Balance’s subsidiary accounts by reconciling entries.
- Maintains general ledger by transferring subsidiary account summaries.
- Balances general ledger by preparing a trial balance; reconciling entries.
- Maintains historical records by filing documents.
- Prepares financial reports by collecting, analyzing, and summarizing account information and trends for inventory control/management.
Medical Supplies & Supplements Responsibilities:
- Maintain and order medical supplies and supplements:
- Responsible for developing and maintaining the inventory ordering schedule.
- Responsible for tracking of deliveries of medical supplies and supplements.
- Manages disposal of inventory.
- Responsible for developing and maintaining supplement buying program based on vendor sales and volume discounts and reports from owner.
- Responsible for monitor growth and development reports on supplements.
- Responsible for sending supplements to be mailed to clients, including but not limited to:
- Setup invoice to clients
- Check correct client shipping address
- Check each supplement packed for accuracy (3xs)
- Tracks packages delivered to clients
- Reply to emails and phone calls regarding customer relationships.
- Perform other duties as assigned.
Some Other Responsibilities:
Human Resources (HR):
- Responsible for maintaining office staff by recruiting, selecting with approval from CEO/Owner, orienting, and training employees.
- Responsible for maintaining office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and performance reviews.
- Responsible for maintaining personnel files.
- Responsible for disposal of personnel records when required by law.
- Responsible for creating/maintaining Job Descriptions for all employees.
- Responsible for updating/maintaining the Employee Handbook
Marketing:
- Coordinating flyers for company programs, events, new products, etc. with advertising person.
- Responsible for all Social Media Marketing (Services).
- Provide direct administrative support, as needed, including scheduling appointments, meetings, and events, booking travel (when needed), maintaining filing system, mailing, and shipping packages, and updating customer database and employee list.
Information Technology (IT):
- Responsible for ordering new office equipment and software.
- Responsible for ordering new medical equipment and software.
Some Required Personal Attributes:
- Excellent verbal and written communication skills.
- Excellent interpersonal, negotiation, and conflict resolution skills.
- Excellent organizational skills and attention to detail.
- Strong Data Entry skills.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to act with integrity, professionalism, and confidentiality.
- Thorough knowledge of HIPPA-related laws and regulations.
- Be a good team member with others.
Some Position Requirements:
- Minimum Associate degree in accounting, required and/or
- 4 + years of accounting experience, preferred.
- Experience working with Desktop QuickBooks.
- Proficient with Microsoft Office products including Access, Video Conference Systems, and Outlook (calendar, email, one-drive, etc.).
- Willing to learn Biocanic, electronic medical record software.
- Complete support of and willing adherence to DNA of Hope’s mission, vision, and core values. Applicant must hold these standards as his/her own.
Location will be: 1135 Georgetown Road, Suite 110, Christiana, PA 17509
All qualified individuals may submit a resume and letter of interest to:
Email HR Team
Mark A. Griffin | Now Recruiting For
Mar 15, 2021
(Position Closed)
Office Specialist
Now more than ever people need to take charge of their health. Come join an organization that is making a difference, a difference in so many lives. DNA of Hope offers years of experience in nutritional and functional medicine. We help recommend solutions that help you live in better health, vitality & joy. We take into account your lifestyle, diet, environment, and even DNA to recommend a tailor-made solution for you.
The Office Specialist must be someone who is passionate at what they do. Passionate means to exceed and excel daily and always looking for ways to be a leader so that the business grows to its best potential.
Some Essential Responsibilities:
Daily Responsibilities:
- Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment.Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of performance with routine and requested reporting.
- Greeting visitors.
- Responsible for covering employee’s breaks, lunch, etc. for answering the phone or when the phones are busy to help answer the phones.
- Create a calming environment and make sure the patient’s questions are answered.
Administrative:
- Provide direct administrative support, as needed, including scheduling appointments, meetings, and events, booking travel (when needed), maintaining filing system, mailing, and shipping packages, and updating customer database and employee list.
- Maintain and order of office supplies including paper products, pens, etc.
- Maintain and order medical supplies and supplements:
- Responsible for developing and maintaining the inventory ordering schedule.
- Responsible for tracking of deliveries of medical supplies and supplements.
Manages disposal of inventory. - Responsible for developing and maintaining supplement buying program based on vendor sales and volume discounts and reports from owner.
- Responsible for monitor growth and development reports on supplements.
Responsible for sending supplements to be mailed to clients, including but not limited to:
- Setup invoice to clients
- Check correct client shipping address
- Check each supplement packed for accuracy (3xs)
- Tracks packages delivered to clients
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends through QuickBooks weekly, monthly, quarterly, & annually.
- Managing office expenditure and budgets.
- Reply to emails and phone calls regarding customer relationships.
Responsible for all company’s accounts payable/accounts receivable and all banking processes, including but not limited to:
- Process checks (including process in QuickBooks)
- Process credit cards (including entering in PayPal, QuickBooks)
Company taxes due & paid (work with CPA)
Human Resources (HR):
- Responsible for maintaining office staff by recruiting, selecting with approval from CEO/Owner, orienting, and training employees.
- Responsible for maintaining office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and performance reviews.
- Responsible for Processing Payroll bi-weekly.Responsible for maintaining personnel files.
- Responsible for disposal of personnel records when required by law.
- Responsible for creating/maintaining Job Descriptions for all employees.
- Responsible for updating/maintaining the Employee Handbook.
- Responsible for ordering new medical equipment and software
Marketing:
- Coordinating flyers for company programs, events, new products, etc. with Advertising person.
- Responsible for all Social Media Marketing (Services).
Information Technology (IT):
- Responsible for ordering new office equipment and software.
- Perform other duties as assigned.
Some Required Personal Attributes:
- Excellent verbal and written communication skills.
- Excellent interpersonal, negotiation, and conflict resolution skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to act with integrity, professionalism, and confidentiality.
- Thorough knowledge of HIPPA-related laws and regulations.
- Be a good team member with others.
Some Position Requirements:
- Associate degree in accounting, required.
- Experience working with Desktop QuickBooks.
- 2 + years of office experience, preferred.
- Proficient with Microsoft Office products including Access, video conference systems, and Outlook (calendar, email, one-drive, etc.).
- Willing to learn Biocanic, electronic medical record software.
- Complete support of and willing adherence to DNA of Hope’s mission, vision, and core values. Applicant must hold these standards as his/her own.
Location will be: 1135 Georgetown Road, Suite 110, Christiana, PA 17509
All qualified individuals may submit a resume and letter of interest to:
Email HR Team
Mark A. Griffin | Now Recruiting For
