Now Recruiting HR Coordinator
Join Asbury Theological Seminary During an Exciting Time of Growth and Transformation!
Asbury Theological Seminary, one of the largest and most respected seminaries in the U.S., is undergoing an exciting period of growth and transformation. Asbury has proudly retained IHN HR as their human resources partners, and we are excited to assist in their search for a talented HR Coordinator to assist in proving the best employee support as we enter this dynamic chapter.
Asbury dedicates itself to preparing men and women for Kingdom-oriented roles within a faith-driven, mission-focused environment. In this role, you will have the opportunity to shape the seminary’s strategic vision and be an integral part of launching initiatives that optimize missional effectiveness, all while ensuring alignment with the seminary’s core mission and values. If you are passionate about building and enhancing HR practices to foster organizational success, this is an extraordinary opportunity to make a lasting impact.
Position Summary:
The HR Coordinator provides essential administrative and logistical support to the Employee Services (ES) team. This role assists with day-to-day office operations, supports recruitment, onboarding activities, and benefits administration, ensuring excellent customer service for employees and visitors.
Essential Functions:
General Administrative Support
- Serves as the first point of contact for phone calls and walk-in visitors to the Employee Services suite.
- Directs inquiries and guests to the appropriate staff member.
- Maintains an organized filing system for employee records and departmental documents, including creating and retaining files following the retention policy.
- Handles incoming and outgoing mail, orders office supplies, and manages general office upkeep.
- Maintains calendars and schedules appointments for departmental meetings and orientations.
Recruitment Support
- Manages the administrative aspects of job listings in the Paycom HRIS under the Director’s direction, including entering the job listing into the system, live posting, offer letter initiation using a template, close-out procedures, and final disposition using templates.
- Monitors and guides candidates through the application and ensures accurate completion. Communicate as necessary to candidates, department heads/hiring managers or others.
- Initiate and monitors background checks for candidates in the HRIS system. Regularly communicate with the Director about the status of the checks.
- Communicates with payroll administrator regarding new hires, terminations, promotions, or transfers, and ensures updated HRIS.
Onboarding & Orientation Support
- Prepares new hire packets and onboarding materials and conducts first day benefits overview meeting with new hires (Phase one New Hire Orientation.)
- Coordinates logistics and participates in twice-yearly New Employee Orientation- Phase 2 (room setup, schedules, handouts, host).
Benefits, Support, and Processing
- Accurately input and track benefit elections and changes (new hires, qualifying events, transfers and terminations); coordinate with the HRIS and Payroll Administrator, and ensures changes reflect accurately in vendor billing statements.
- Maintain up–to–date records and rosters for all benefit programs and conducts monthly audits.
- Supports the annual open enrollment process by distributing materials, scheduling sessions, and tracking employee submissions.
- Responds to routine benefits questions from employees, escalating complex issues as appropriate.
- Maintains all employee health and benefit data in compliance with HIPAA and institutional privacy and confidentiality policies.
Qualifications
Required:
- Experience in an administrative or clerical support role or similar
- Proficiency with Microsoft Office Suite and Google Workspace.
- Strong verbal and written communication skills. Proficiency in English required
- Demonstrates a servant attitude and willingness to assist others.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Ability to collaborate effectively and consistently demonstrates a strong team-oriented mindset.
- Professional, friendly demeanor and a customer-service mindset.
- Demonstrates alignment to Asbury’s Ethos, beliefs, and standards.
Preferred:
- Familiarity with HRIS platforms (e.g., Paycom, Paylocity, etc.) or willingness to learn.
- Knowledge of basic HR or benefits terminology is a plus. Experience in a similar HR role
Work Environment & Physical Requirements
This position operates in an office environment typical of a seminary and requires the following physical and environmental conditions:
- Prolonged periods of sitting at a desk using a computer.
- Frequent use of hands and fingers for typing, writing, and handling documents.
- Occasional standing, walking, bending, or reaching to retrieve or store files and supplies.
- Regular communication with others via phone, email, and in-person, requiring clear speech, hearing, and vision.
- Ability to occasionally walk across campus to other offices, meeting rooms, as needed
- Work is typically performed in a quiet to moderately active office environment with standard lighting and climate control as is typical of office environments.
This Is Not A Remote Position
The review of applications will begin immediately and continue until the position is filled. As a religious, non-exempt employer, this institution requires employees to align with its Doctrinal Statement as part of its employment expectations.
Before applying, please take a moment to reflect: Do your beliefs and values align with their Statement of Faith? Additionally, as you consider this opportunity, please ensure that you have reviewed and can fully support the Seminary’s key guiding principles, which include:
Your alignment with these principles is essential to joining and contributing to this faith community.
To apply, please submit a letter of application addressing qualifications outlined in this opportunity profile, a complete resume, and a 1-2 page statement of the candidate’s spiritual journey.
Send all materials here: E-mail HR Team
Absolutely No Third Parties, Thank you.
E.O.E. m/f/d/v
